Copies or Reproductions of Certain Items

You must also retain the original or a microfilm or other copy or reproduction of each of the following for a period of five years:

• Signature card or other document granting signature authority over each account, including identifying information (driver’s license number, credit card number, etc.) about the depositors if such information is normally collected. [31 CFR 1020.410(c)]
  1. Those for $100 or less; and
  2. Those drawn on accounts which can be expected to have drawn on them an average of at least 100 checks per month over the calendar year or on each occasion on which such checks are issued and which are:
     1. Dividend checks;
     2. Payroll checks;
     3. Employee benefit checks;
     4. Insurance claim checks;
     5. Medical benefit checks;
     6. Checks drawn on government agency accounts;
     7. Checks drawn by brokers or dealers in securities;
     8. Checks drawn on fiduciary accounts;
     9. Checks drawn on other financial institutions; or
     10. Pension or annuity checks.
• Statements or other records showing each transaction for every account. [31 CFR 1020.410(c)]
• All checks, clean drafts, or money orders drawn on you or issued and payable by you except [31 CFR 1020.410(c)]:customer and other than items either required to be kept or exempted by “Records of certain extensions of credit...” above. [31 CFR 1020.410(c)]
• Items of more than $10,000 remitted or transferred to a person, account, or place outside the U.S. [31 CFR 1020.410(c)]
• Record of all remittances or transfers of funds, currency, other monetary instruments, checks, investment securities, or credit of more than $10,000 to a person, account, or place outside the U.S. [31 CFR 1020.410(c)]
• Each check or draft in an amount in excess of $10,000 drawn on or issued by a foreign bank which you have paid or presented to a nonbank drawee for payment. [31 CFR 1020.410(c)]
• Each item of more than $10,000 received directly and not through a domestic financial institution by letter, cable, or any other means from a bank, broker, or dealer in foreign exchange outside the U.S. [31 CFR 1020.410(c)]
• A record of each receipt of currency, other monetary instruments, investment securities or checks, and of each transfer of funds, or credit of more than $10,000 received on any one occasion directly and not through a domestic financial institution from a bank, broker, or dealer in foreign exchange outside the U.S. [31 CFR 1020.410(c)]
• Records prepared or received by you in the ordinary course of business which would be needed to reconstruct a transaction account and to trace a check in excess of $100 deposited in such account through your domestic processing system or to supply a description of a deposited check in excess of $100. (This requirement only applies to demand deposits.) [31 CFR 1020.410(c)]
• A record containing the name, address, and TIN, if available, of the purchaser of each certificate of deposit as well as a description of the instrument, a notation of the method of payment, and the date of the transaction. [31 CFR 1020.410(c)]
• A record containing the name, address, and TIN, if available, of any person presenting a certificate of deposit for payment as well as a description of the instrument and the date of the transaction. [31 CFR 1020.410(c)]
• Each deposit slip or credit ticket reflecting a transaction in excess of $100 or the equivalent record for direct deposit or other wire-transfer deposit transactions. The slip or ticket shall record the amount of any currency involved. [31 CFR 1020.410(c)]