RR and Box- Must have:
- Parcel
- Legal
- Deed Book and Pate with Date (avoid if possible)
- If the deed book and page is provided, it MUST contain the date of the deed as well. Counties may have multiple documents with the same book and page numbers and the only way to distinguish them is by the date.
- S-T-R
- Must return as specific as possible. If given quarter sections they must be returned on the determination.
- Parcel Number – if a parcel number is available it should be returned on the determination.
- Acreage – if no parcel number is available, then the acreage must be returned on the determination.
- Example: NW/4, NE/4 S17-T7N-R23W
- There could be multiple properties owned by different people within that quarter, quarter section and by returning the acreage, the determination is guaranteeing the proper piece of land rather than multiple pieces of property
- If the legal description is too large and does not fit within the space allowed, then we will request a parcel number in order to have the determination completed.
All determinations with S-T-R must have either the acreage or a parcel number (or both) on them; CANNOT return S-T-R only.
Lot and Street
- Determinations submitted with Lot # and Street cannot be returned.
- What if there are two Lot 1, Main streets (2 different blocks), if Lot 1, Main Street was returned, then which lot is guaranteed?
- Must be return:
- Street Address if found
- Street Name + Lot, Block, S/D
- Parcel #
Multiple Lots- Must verify that they are all adjacent and all land only in order to return a lot range.
- Lots 1-42, Birch S/D - Land Only
- If not adjacent, one determination will be completed for one group additional orders will be required.
- If some lots are developed then each developed lot will require an additional determination and any adjacent land only lots may be attached.
Address Range- Must verify that the address range is contained in one building.
- Example: 32-34 2nd Street S
- Verified that property is duplex – address range returned
- Or, verified that 32 & 34 are separate single family dwellings – would need additional order (one for each address).
What CANNOT be returned for an address on a determination- Intersection: Physical address, legal or parcel number must be returned on the determination.
- Intersection can be returned in the “comment” section only.
- Incomplete Address (98XXX Main Street): Street name and legal or parcel must be returned on the determination.
- PO Box: Physical address if found, legal or parcel number must be returned on the determination.
- See Legal: Physical address, street name, portion of legal or parcel number must be returned on the determination.
