Below consist of guidelines when using the calendar as either an administrator or event contributor.
- We recommend limiting the administrator access to yourself and any additional users who really need to have access to the ‘control center’ of the calendar. In most cases you should only need one administrator link per calendar. Contributor links were created for this purpose.
- If you need a user to have the full capability to manage events, including adding new events, updating or deleting existing events, share a link with the Modifier permission with that user. You can share the pre-configured Modifier link in Settings > Sharing. Or create your own customized links for others to access your calendar with.
- Be careful not to use it when publishing your calendar on Facebook or embedding your calendar into your web site. It would be a serious risk to your calendar content should you allow the public to access the Settings and all events.
- Do not use the Administrator calendar to set up notifications for others. The notification email contains a link back to the calendar with the access level from where it was subscribed. If you subscribe an another person’s email address for notifications when viewing the calendar from the administrator link, then that person will receive emails with an administrator link back to the calendar in them. In other words, you would give the non-administrator users access to the administrator link. If you do need to subscribe to notifications for non-administrator users, make sure you view the calendar using their calendar link and then subscribe their email address to receive notifications. Ideally each individual calendar user should set up their own notifications from their own calendar link to ensure the correct permissions are adhered to in the notification emails.
- Do not use it to get the iCalendar feed .ics link for others as the feeds contain links back to the calendar with the access same access rights as they was subscribed from. Users should view the calendar using their own calendar link and then go to the iCalendar feed list and copy the appropriate .ics URL.
